Academic Forms

Submit Advising Forms (GWSB Students only)

All forms found on this page that are completed may be uploaded to the Submit Here button below. Please note that submitting the document does not guarantee approval. Submitting forms online is restricted to School of Business Students only.

If the form requires any department or faculty signature for approval, you must first obtain the approval from the appropriate department or faculty contact and then may submit the form.  

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The Washington Area Consortium of Universities is a cooperative arrangement in post-secondary education that is designed to permit the sharing of academic resources by member institutions and to offer qualified students the opportunity to enroll at other institutions for courses not available on their own campus.

All Consortium details and registration information (including required forms) can be found on the Registrar's Consortium Website.

  • Incomplete Contract (use if professor chooses to grant an Incomplete; for information on GW’s Incomplete Policy, refer to the University Bulletin here.)

CURRICULAR PRACTICAL TRAINING (CPT)


Students requesting a CPT letter from their advisor should follow the CPT guidelines outlined by the ISO and provide their advisor with: a proposal letter, a letter (on letterhead) from your employer, a zero credit internship experience packet, and an RTF.


OPTIONAL PRACTICAL TRAINING (OPT)


Students requesting an OPT letter from their advisor should follow the OPT guidelines outlined by the ISO. No additional paperwork is necessary to request the letter from your advisor.


REDUCED COURSE LOAD FORM


International Students requesting a Reduced Course Load, less than 12-Credit hours per semester, should complete the online Reduced Course Load Form on the International Service Office website.

All registration forms can be found on the Office of the Registrar Forms page. Read below for tips if you are unsure of which form to use.

RTF Classic: Registration Transaction Forms require an instructor signature and are turned in to the GWSB Advising Center in Duques 456. RTFs are used for the following reasons:

  • Register for a closed course
  • Register for a course that requires permission of the instructor or the department
  • Waive the prerequisite(s) for a course
  • Waive major, level, class, degree, and/or school restrictions
  • Register for courses with a time conflict
  • Repeat a course for credit
  • Change the grade mode (Pass/No Pass v. letter grade)

RTF-EZ: RTF-EZs require an instructor signature and are turned in to Colonial Student Services on the Ground Floor of the Marvin Center. RTF-EZs are used for the following reasons:

  • Register for a closed course
  • Register for a course that requires permission of the instructor or the department
  • Waive the prerequisite(s) for a course
  • Waive major, level, class, degree, and/or school restrictions

Leave of Absence/Continuous Enrollment (LOA/CE) Form: This form is used to take a leave of absence or go on continuous enrollment status for the semester.

  • Undergraduate Transfer Credit Approval Form (this should be used when seeking approval of courses taken elsewhere during the summer or for transfer credit earned prior to being admitted to GW; completed forms should be turned in to the Advising Center.  For study abroad credit, please refer to the Study Abroad section above for study abroad transfer credit information.)
  • Students should keep in mind that the approval processing time can vary by department. It is recommended to begin the approval process at least 3-4 weeks before the course begins to ensure that the approval can be processed. If taking a course away from GW during the summer term, it is best for students to complete the approval process during the Spring term while still on campus, as academic department operating hours may vary during the summer. 

Please note: To find & contact a faculty member for a review of courses, see the link below.

Students who are not planning to return to GW to continue their studies after the current semester should refer to this checklist to be sure that all GW-related business is taken care of appropriately.

Undergraduate students in CCAS, GWSB, SEAS, ESIA, and GWSPH may withdraw from an undergraduate course in any of those schools through the last day of classes in the semester in which the student is enrolled in the course.

In order to withdraw from the course after the tenth week of the semester (during the academic year), the student must submit a Registration Transaction Form (RTF) to his or her advising office.

After the last day of classes, students wishing to withdraw from a course(s) must submit a Late Withdrawal Request Form to the Advising Center. Late Withdrawal Requests are not guaranteed for approval.