Event + Class Reservations

Any GW Business faculty, staff, student or student organization may reserve space in Duquès and Funger Halls during the following normal building hours of operation:

• Monday - Friday: 7:00 a.m. - 11:00 p.m.
• Saturday: 8:30 a.m. - 10:00 p.m.
• Sunday: 8:30 a.m. - 9:00 p.m.
• Please note: Building hours are traditionally expanded for final exam periods in the fall and spring.

GW Business Controlled Spaces

• GW Business Operations:
  • Events, meetings, and non class-related reservations, complete the GW Business Space Request Form.
  • Please refer to the Coursedog instructions while completing the request form.
  • For questions or more information, email sbeventsgwu [dot] edu (sbevents[at]gwu[dot]edu).
• GW Business Academic Scheduling:
  • Class-related reservations, email sbschedgwu [dot] edu (sbsched[at]gwu[dot]edu) 

Confirmations: Your reservation is not complete until you receive email confirmation. Please note that reservations for space requests in future semesters cannot be confirmed until at least one month prior to the first day of classes of that semester.

Cancellations: If your reservation is canceled or requires modification or rescheduling, please immediately notify sbeventsgwu [dot] edu (GW Business Operations) or sbschedgwu [dot] edu (GW Business Academic Scheduling). Please note if your event or meeting has been reserved in a classroom and it is needed for class or class-related reservations, your reservation may be canceled and/or your event or meeting could be relocated.

Events & Meetings Technology Support: If you would like to request event support for AV technology for an event, please fill out a request. Requests should be made at least two weeks in advance for guaranteed technical support.

Classroom Technology Support: If you would like to request support for AV technology for a class-related reservation, please visit Classroom Technology. 
 

GW Academic Scheduling Controlled Spaces

• GW class-related and general reservations, complete:
  • Academic Scheduling Faculty and Staff Space Request Form
  • Academic Scheduling Student Organization Space Request Form
• For questions or more information, email schedgwu [dot] edu (sched[at]gwu[dot]edu).
   

Student Organization Reservations

• For GW Business Operations managed spaces, complete the GW Business Space Request Form.
  • Email %20sbeventsgwu [dot] edu (sbevents[at]gwu[dot]edu) for questions or more information.
• For GW Academic Scheduling managed spaces, complete Academic Scheduling Student Organization Space Request Form.
  • Email schedgwu [dot] edu (sched[at]gwu[dot]edu) for questions or more information.

Student organizations must adhere to the following guidelines when booking event space within the Business School:

• All space requests must be made at least two weeks in advance of the event occurring otherwise space may not be available.
• All space requests must be accompanied by the Student Organization’s faculty/staff advisor.
• Event details (timeline, attendees, catering services, etc.) must be provided via the required form.
• Approvals from faculty/staff advisors and partnering GW Business Departments must be submitted to GW Business Operations.
• If any event includes hosting employers, the student organization must partner with the F. David Fowler Career Center (FDFCC) and secure an approval from the FDFCC as well as an approval from the student organizations faculty/staff advisor.
  • The space will not be reserved for your event by GW Business Operations until approval is provided by FDFCC.
• If any event includes hosting alumni, the student organization must partner with GW Business University Advancement and secure an approval from the GW Business Advancement as well as an approval from the student organizations faculty/staff advisor. 

Student organizations cannot rent space for performances or rehearsals in Duquès or Funger Halls. These requests should be directed to the University Student Center. Visit Organization Policies & Resources and the Code of Student Conduct for more information on planning an event.

How to Submit a Request for Events, Meetings and Non Class-Related Reservation in Duquès and Funger Halls Using Coursedog

Follow the step-by-step guide below to submit your request.

Please note: The reservation request will not be submitted if all of the required fields are not completed.

Event Information

• Requester Information
  • Email address of the individual submitting request as a point of contact
• Type of Event
  • Indicate what type of event you will be hosting
  • Please indicate which GW Business or GW Department, Center, Institute or Student Organization the request is coming from
    • Your request will not be processed if this information is missing
  • Include an Event Name for your event, which will be included in the confirmation
• Contact Information
  • The name of the individual submitting the request (required)
• Event Description
  • The short description and event description can be the same
  • The expected head count will dictate which rooms will appear during the Select a Room process
  • Indicate the type of audience who will be attending your event

Meetings and Locations

• Meetings and Locations
  • Click the Add Meeting button to have the fields appear
  • Indicate the date of the meeting
  • Click the Select Room button to find an available room
    • Review the Duques-Funger Halls Room Chart to determine which space best fits your needs and to determine who controls which space: GW Business Controlled Spaces or GW Academic Scheduling Controlled Spaces.
    • Do NOT choose a location from the Features box
    • Click the Search for Available Rooms button to show all available rooms that meet your date/time/headcount criteria
    • If a room is already reserved, it will not appear in this list
  • TIPS AND TRICKS FOR RESERVING ROOMS IN MEETINGS & LOCATIONS
    • If you have multiple or recurring meetings, you can submit all of the reservations in one request
    • If your meetings are recurring, you can click the Repeat button to set that schedule
    • If you plan to hold multiple sessions in different rooms or time, click the Add Meeting button to include additional meeting reservations

Additional Information

• Catering and Other Required Information
  • Indicate if your event will be catered. If so, if catering services will be drop-off or full service
    • Please note the university policy states that food is not allowed in classrooms
  • Indicate if you need any assistance from the GW Business Operations office
  • Indicate whether you will need AV/IT assistance
    • The requestor is responsible for submitting any AV/IT event support ticket
  • Indicate whether you will need any requirements for the room, such as tables/chairs, podium, easels, or poster boards
  • If you have any VIP guests, dignitaries, please consider submitting a request for event security
  • A budget code (Oracle or Banner number) and the name of your Financial Approver is required, or your student GWID and group information
    • Your group will not be charged unless additional custodial or event service support is needed or if there is any damage to the room
      • Every department, center, and institute has a budget manager who can provide this information
      • All student groups have an advisor who can provide this information
      • GW Business Undergraduate organizations can reach out to the GW Business Undergraduate Office to obtain this information
      • GW Business Master’s and Doctoral students can reach out to the GW Business Graduate Program office to obtain this information 

Submit

• When all of the fields have been completed, hit the submit button
  • If the form is submitted successfully, you will see a page indicating that the request has been submitted
    • If the request does not go through after hitting the submit button and it looks like the system is still processing your request, it is possible that not every required field has been completed
    • If the request does not go through after you hit the submit button, please try submitting the form again in a different web browser