The Undergraduate Business Association is an umbrella organization that unites all undergraduate affiliate student business organizations. The UBA is led by an Executive Board of student leaders that coordinate and plan events for the GWSB student body. Example programs include their bi-annual Back to Business event (each Fall and Spring Semester) and a yearly exploratory panel series showcasing finance, consulting, and marketing.
Additionally, through co-programming and sponsorship of affiliate organizations’ programs and events, the UBA fosters collaboration and awareness within the GW School of Business. The UBA works directly with faculty, administration, and students to strengthen the GWSB community.
Required by March - Excellence in Leadership Seminar Training Requirement: By mid-March, organizations must complete 5 Excellence in Leadership Seminar sessions. Any member listed on an organization’s roster may complete the session and an individual may represent up to three organizations at a session.
Required by March 22 - Spring Registration: This is the annual re-registration process that includes an opportunity to request funds for the following academic year.
Failure to meet these requirements will result in loss of registered student organization status.
This procedure serves as a resource for UBA Affiliate Organizations to use when reserving event space throughout the School of Business (Duquès Hall & Funger Hall).
All the following information can be found here provided by the Office of Facilities & Event Services.
“The primary goal of the Office of Facilities & Event Services is to serve the needs of the GWSB community by providing information on vendor options, catering, protocol, and help with event planning. Our office provides a variety of support and logistical assistance for all special events, including meetings, conferences, ceremonies and commencement.”
This link is for any of the following; events outside of GWSB, non-GWSB organizations, and the following rooms:
Duquès Hall: 151, 152, 250, 251, 259, 359, 360, 361, 362
Funger Hall: 103, 108, 207, 208, 209, 210, 220, 221, 222, 223
Fill in request with lots of details & no “TBD” or acronyms.
No rental fee for Lisner Auditorium, Jack Morton Auditorium, MPA Lobby; the fee for City View Room ($625) & State Room ($500) will be waived for one use per organization per academic year.
District House B132, B205, & Mitchell Theater, organizations may not have more than 2 books between 5pm-9pm during any week
Authorized schedulers only**
Jack Morton Auditorium
City View & State Room
Any member on org roster can schedule
Shenkman & South Hall
Any member on org roster can schedule
Any member on org roster can schedule
Log into Engage @ gwu.campuslabs.com/engage/ using GW NetID.
Switch from “Explore” Mode to “Manage” Mode; select the organization of choice.
On the top left, click the three lines & click roster.
Edit the Position title for the corresponding member to become the authorized Scheduler.
Confirmations: Your reservation is not complete until you receive email confirmation. If you did not receive a confirmation please contact us at [email protected].
Cancellations: If an event is cancelled, requires modification, or rescheduling, immediately notify the Office of Facility Services and Events at [email protected].
Events may not be scheduled within Duquès and Funger Hall complex on Sundays or holidays as the building is officially closed. The Marvin Center, Gelman Library & the Academic Center are the only buildings with rooms available on Sundays or major holidays.
To ensure all students have fair access to campus facilities, repeat reservations may not exceed two weeks (i.e. you cannot reserve the same room, at the same time every week, for the whole semester).
All organizational events with alcohol must be registered with GW. The registration form is part of the event submission process in Engage. Just create a new event for your organization and complete the form accordingly. Navigate to Org Help in Engage, search Documents for “Adding Events.”
Registration for Events with Alcohol forms must be submitted at least nine business days prior to the event
Organizations must have sober monitors in proportional number for anticipated attendees (1:25 for undergraduate organizations and 1:50 for graduate organizations)
Open bar is not permitted. Student organizations must utilize drink ticket systems or cash bar and distribute according to the posted policies.
Refer to the Procedures for Events with Alcohol at http://studentengagement.gwu.edu/events-alcohol for more information.
A contract = any agreement with an external. Service provider. Contracts are legally binding and enforceable by law.
Students are not permitted to sign any type of agreement with external service providers - including speakers, caterers, venues, DJs, etc.
Involve your advisor or notify [email protected]. The advisor will ensure the appropriate contract is created and then forwarded to the correct person for signature.
Contracts MUST be submitted at least seven (7) days in advance of an event. Please plan ahead.
A contract is required anytime a student organization is entering into an agreement with an external service provider.
To start, complete the Contract Information Sheet and provide to your staff advisor or [email protected]. Navigate to Org Help on Engage, search Documents for “Contract Information Sheet”
Student organizations should reach out to Dr. Mirasol Española in the Office of Undergraduate Programs at least 4 months in advance to discuss and plan a career networking trek.
The UBA Marketing Distribution Form can be found here.
If your organization is hosting an event, guest speaker, or meeting that is open to other students the UBA can market your event on our social media and our bi-weekly newsletter.
Student Organizations are now in charge of managing their own printing from the SA.
Each organization receives 500 free prints from the SA.
On the UBA Marketing Distribution Form, there is an option to have your events marketed in the Office of Undergraduate Programs newsletter as well.
Please attach any graphics you would like to be included in the marketing.
All student organization travel outside of DC’s I-495 Beltway must be registered at least 10 days in advance.
Travel is registered via Engage - From Engage Home, click Forms, then search for “Travel Registration”
Travel registration must be accompanied by the Travel Participation Waiver, which includes a signature and emergency contact for each student traveling. Find this form on Engage: Navigate to Org Help, search Documents for “Travel Participation Waiver”
International travel must be completed 8 weeks before travel - speak with your advisor.
Unregistered trips are not eligible for reimbursement and put the organization’s registration status at risk.
Travel accommodations are booked in Engage as part of a spending request.
Students must come in to the Office for the Student Experience Financial Office Hours & book flights in person; cars and hotels are booked by OSE automatically based upon the information provided in the spending request.
Any student driving on behalf of a student organization must be an authorized driver. Students should complete the authorized driver application. Submit the application to your advisor as well as a copy of our driver’s license. Following submission, students will be prompted to complete an online safety training and a Motor Vehicle Records check. Students are not authorized to drive until notification is received.
Only students who are 20+ in age and are an authorized driver may drive Enterprise rental cars for their student organizations.
Each authorized driver is approved to drive a maximum of 250 miles at a time. Traveling in excess of 250 miles requires a change in drivers. If an organization is driving in excess of 500 miles round trip, an overnight stay is required.
All promotional items (t-shirts, hats, mugs, etc.) that include a GW institutional market must follow the guidelines set forward by GW’s Licensing and Trademarks Program. Navigate to OrgHelp on Engage, search Documents for Merchandise.
Merchandise must be purchased through an approved vendor - licensing.gwu.edu/licensed-vendors
After you design your artwork, you must have it approved by GW Licensing and Trademarks Programs either by submitting online at licensing.gwu.edu or emailing [email protected]
CustomInk and Promoversity are University partners and can set up custom fundraising sites for organizational merchandise. Ask [email protected]
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