Event Reservations

Any GWSB faculty, staff, student or student organization may reserve space in Duquès and Funger Halls during the following normal building hours of operation:

• Monday - Friday: 7:00 a.m. - 11:00 p.m.
• Saturday: 8:30 a.m. - 10:00 p.m.
• Sunday: 8:30 a.m. - 9:00 p.m.

Please note: Building hours are traditionally expanded for final exam periods in the fall and spring.

Reservation requests can be made through two channels: GWSB Operations or the university’s Academic Scheduling office. 

How to Make a Reservation for Events or Non-Class Related Activities

• Refer to the Duquès and Funger Hall Rooms Chart to determine which space best fits your needs.
• Complete the GWSB Operations Duquès/Funger Space Request Form.
• These event spaces require approval from GWSB Operations:
  • Duquès Hall: Oglethorpe Great Hall (First Floor Lobby), Second, Third, Fourth, Fifth and Sixth Floor Lobby Spaces, Executive Boardroom 650
  • Funger Hall: Lobby space
  • FedEx Plaza
• The following classrooms should be requested through the Academic Scheduling:
  • Duquès Hall: 151, 152, 250, 251, 259, 359, 360, 361, 362
  • Funger Hall: 103, 108, 207, 208, 209, 210, 220, 221, 222, 223
• If the Event Host needs to use any of the event spaces listed below in conjunction with these spaces managed by Academic Scheduling, they will need to acquire approval from the GWSB Operations Director and complete the GWSB Operations Duquès/Funger Space Request Form.
  • Duquès Hall: First Floor Registration and/or Tabling Space, Oglethorpe Great Hall (First Floor Lobby), Second, Third, Fourth, Fifth and Sixth Floor Lobby Spaces, Executive Boardroom 650
  • Funger Hall: Lobby space
  • FedEx Plaza
• If the event host cannot find a space that best suits their needs in Duquès or Funger Halls, they can reserve one of the following on-campus spaces, based on availability and the related policies and procedures for each space:
  • Academic Spaces
  • Athletics Spaces
  • GW Events & Venues
  • Lerner Health & Wellness
  • Student Center Spaces

Please note: Regarding classroom reservations, GWSB is obliged to follow the university's Academic Scheduling guidelines and cannot reserve classroom space until it is released by the ASO and we know what the schedule of classes looks like for a particular semester. All requests to schedule events or non-class related activities in classrooms will therefore not be approved until the semester schedule is in place and all classes have been assigned to their appropriate classrooms. If a classroom has been reserved for an event or an activity, that reservation may be canceled if that classroom is needed for teaching purposes.

• If the event host needs to use any of the event spaces listed below in conjunction with these spaces managed by Academic Scheduling, they will need to acquire approval from the GWSB Operations Director and complete the GWSB Operations Duquès/Funger Space Request Form:
  •  Duquès Hall: First Floor Registration and/or Tabling Space, Oglethorpe Great Hall (First Floor Lobby), Second, Third, Fourth, Fifth and Sixth Floor Lobby Spaces, Executive Boardroom 650
  • Funger Hall: Lobby space
  • FedEx Plaza

Note for Student Organizations: 

• Student organizations cannot rent space for performances or rehearsals. These requests should be directed to Gelman Library or University Student Center Center, Events & Venues. 
• Refer to the Organization Policies & Resources webpage and the Student Code of Conduct as resources for planning an event.
• To ensure that all GWSB students have fair access to the facilities, event spaces may only be reserved up to two weeks for repeat reservations (i.e., students cannot reserve a room for the same event every week at the same time for a whole semester).