Frequently-Asked Questions

How many credits should I take each semester?

Full-time tuition covers 12 -17 credits in the fall and spring semesters. Full-time students generally take five classes per semester (roughly 15-16 credits) in order to stay on track to graduate in four years.

Taking fewer than 12 credits makes you a part-time student, which carries various implications. Please discuss this with your advisor ahead of time.

Taking more than 17 credits means you will pay extra tuition*, and you would be shouldering a very heavy course load. Students should consider such a decision carefully. Students can take up to 18 credits without special permission; taking more than 18 credits requires special permission (requested by submitting a Student Petition to the Advising Center).  Decisions are largely based on a student’s academic performance; those who do not have a high GPA will most likely not receive approval to take more than 18 credits.

*Special note: The semester you are enrolled in UW 1020, you can take up to 18 credits without additional fees.

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How do I know which classes I should take each semester?

Students are responsible for taking advantage of the resources available to them in order to maximize each semester of academic study.  Our Student Responsibilities page outlines the resources available to students for mapping out their course registration plans.

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When do I need to declare my concentration/major/minor?

Students typically declare a concentration/major/minor Spring semester of sophomore year. Depending on how far you are into your curriculum, you may have the option of changing your plan after you declare it sophomore year.  If you have questions or concerns about your decision, speak to your advisor.

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Who is my advisor?  Why should I meet with my advisor?

GWSB advisors are assigned by alpha split for general advising in order to provide students with the opportunity to work with the same advisor if possible; this also helps the advising team maintain a balanced caseload.  You can find out which advisor’s alpha split corresponds to your last name by referring to this page.

Please take note that advisors also work with specialty populations. If you are part of one of the following populations, please take note of which advisor you should meet with:

  • external transfer students
  • study abroad advising
  • individualized fields of concentration
  • academic probation
  • five-year programs
  • consortium course registration

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For what purpose(s) should I use a Student Petition?

The Student Petition is used when a student is asking for an exception to a policy or requirement.  Submitting a petition does NOT guarantee approval.  Initial review of petitions is conducted by the student’s advisor and is then reviewed by senior staff in The Office of Undergraduate Programs for a final decision.  Petitions include the following:

Requesting permission to use a course that is not an approved curriculum option to fulfill a requirement.  For example:

  • Liberal Arts requirements (ie – Foreign Culture, Humanities, Political Science)
  • Field course substitutions for concentrations/majors/minors (requires approval from the respective academic department before submission to the Advising Center)
  • Field-related elective substitutions for BBA concentrations (requires approval from the respective academic department before submission to the Advising Center)
  • Elective substitutions

Requesting an exception to GWSB policy.  For example:

  • taking more than 18 credits
  • breaking residency

Providing documentation of requested actions.  For example:

  • requesting a leave of absence or continuous enrollment status

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How do I submit a student petition?

A student seeking an exception to a University or School of Business policy due to extenuating circumstances must submit a Student Petition, which can be found on our Forms page.  On the petition:

    • Clearly state your request.
    • Under “reasons,” explain why you are making your request.
    • Only include reasons that are relevant to your situation.
    • Use complete sentences.
    • Attach documentation of your extenuating circumstances.  For example, if you are requesting permission to use an alternate course to fulfill a specific requirement, you should include a copy of the syllabus.
    • Whenever possible, policy exception requests should be filed as the extenuating circumstances are occurring, or immediately after they have occurred.
    • You should never assume that your petition will be approved; until you receive a decision, you should make plans that are in accordance with University and GWSB policy.
    • Submit your request form to the Advising Center in Duquès 456. Petitions are reviewed on a regular basis throughout the academic year and students are notified of their outcome via email.

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What is the difference between an RTF and an RTF-EZ?

Please refer to The Office of the Registrar’s website to find out which and when would be the most appropriate registration form for you to use.

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How do the Waiting Lists work?

Complete information on how the Waiting Lists for courses work can be found on the Registrar’s website here.  Professors cannot override the waiting list.  If a course is waitlisted, students’ only option is to register for a spot on the waiting list; talking with the professor will not by-pass the list.

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What are the requirements for making the Dean’s List?

The qualifications for Dean’s List are included in the University Bulletin in the School of Business section.  Students who qualify will have a Dean’s List notation added to their official academic transcript.

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When & how do I apply for graduation?

Complete information regarding graduation (including application deadlines and how to complete the application) can be found on the Registrar’s website.  Students are responsible for being aware of this information in order to avoid late fees, to receive information about Commencement, and to be reviewed for degree clearance.

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What are the important deadlines of the semester ?

The School of Business distributes Important Academic Deadlines for undergraduates each semester; the current list can be found on our Forms page.

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What is DegreeMAP and why should I use it?

Information on the DegreeMAP tool can be found here.

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What are the requirements to stay in good academic standing?

Requirements for good standing are outlined in the University Bulletin in the School of Business section.

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What happens if you’re not in good academic standing?

Information regarding students who do not stay in good academic standing are outlined in the University Bulletin in the School of Business section.

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How do I take a class pass/no pass?

The School of Business pass/no pass policy is listed in the University Bulletin. Only electives may be taken under the pass/no pass grading option; WIDs cannot be taken for pass/no pass credit.

  1. Register for the class in GWeb.
  2. Obtain a Registration Transaction Form from Registrar’s website.
  3. Indicate on the form that you would like to add the same class, checking the appropriate box to register for Pass/No Pass status.
  4. Submit your RTF to Academic Advising before the end of the eighth week of the semester.

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How do I audit a class?

  1. Register for the class in GWeb.
  2. Obtain a Registration Transaction Form from Registrar’s website.
  3. Indicate two actions on the form: (1) drop the class (for a letter grade); and (2) add the same class, checking the appropriate box to register for Audit status.
  4. Submit your RTF to Academic Advising before the end of the eighth week of the semester.
  5. Auditing a class does not award academic credit. Regular tuition rates apply. The University policy on auditing can be found in the Bulletin.

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How do I find a tutor?

  • Tutoring services are available in a variety of settings on campus. (Hourly fees may apply.)
  • Request a tutor through the GW Tutoring Initiative.
  • Use the free tutoring services available at Eckles Library on the Mount Vernon campus.
  • Visit the Language Center for foreign language tutoring.
  • The Writing Center provides support and guidance in facilitating the overall improvement of your writing skills.
  • Your professors may recommend specific tutors in their disciplines.
  • Graduate students in some departments sometimes offer supplemental tutoring services.
  • Consult the relevant department/s for more information.
  • GW Housing Programs may provide information about tutoring services in the dorms.
  • Your fraternity or sorority may sponsor in-house tutoring during the academic year.
  • Your advisor can also help you connect with tutoring opportunities on campus.

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How do I register for continuous enrollment?

The status of “continuous enrollment” is defined in the University Bulletin. If you wish to register for continuous enrollment or have questions about this status, contact your academic advisor.

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How do I register for a leave of absence?

A “leave of absence” is defined in the University Bulletin. If you wish to register for a leave of absence or have questions about this status, contact your academic advisor.

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How do I order an official transcript?

Official transcripts are issued by the Registrar’s Office. Instructions for ordering transcripts are available on the Registrar’s website.

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Can AP/IB/A-Level credits be used to fulfill degree requirements?

The University’s policy on AP/IB/A-Level credits is available on the Undergraduate Admissions page here.  Some key items to note:

  • The University reserves the right to change policy regarding AP/IB/A-Level credit without advance notice.
  • A maximum of 24 AP/IB/A-Level credits may be applied towards your degree.
  • Credit is granted only for higher level IB exams.
  • Credits may not be duplicated or double-counted towards more than one course requirement. In some cases, credits may not apply at all.
  • To see which scores qualify for credit, refer to the AP/IB/A-Level Conversion Chart on our Forms page.
  • Be sure to reference your DegreeMap and consult with your academic advisor on a regular basis.

For students pursuing the BAccy or BBA:

  • If transferred, your AP/IB/A-Level credits may count towards your BBA/BACCY degree as listed in the GWSB requirements column on the AP/IB/A-Level Conversion Chart on our Forms page.

For students pursuing the BS in Finance:

  • AP/IB/A-Level credits cannot apply towards your General Education requirements for the BS in Finance degree. However, these scores can fulfill your BS in Finance pre-requisite courses. Reference your degree worksheet for more information.

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Can I take summer courses somewhere else after I enroll at GW?

For complete information on the University’s policies regarding transfer credit, refer to the information provided on the Registrar’s website, which addresses the following topics:

  • how many credits you can transfer after enrolling at GW
  • the approval process for courses taken at other universities
  • policies re: taking courses at community colleges vs. 4-year universities
  • the minimum grade needed to transfer credit
  • taking courses outside of the US (this information applies to both domestic & international students)

Please note that approval of transfer credit by GWSB is contingent upon the University regulations and all GWSB residency requirements as outlined in the University Bulletin.   Approval is NOT guaranteed and should be obtained prior to enrolling in a course elsewhere.

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How long do I have to decide about adding, dropping, or withdrawing from a class?

Complete information about these deadlines can be found on the Registrar’s website here.  Students are responsible for being aware of these deadlines during each academic term.

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