Dropping Courses

Students who have registered assume the responsibility for both the academic implications and financial charges for the entire semester, regardless of their attendance in class and regardless of the method of payment used.

Academic Penalty for Dropping a Course

Module Courses:

Students can request to drop a module course with no academic penalty through the end of the second week of module classes.  The dropped course will not appear on the student’s transcript.

Students can request to withdraw from a module course after the end of the second week but before the end of the fourth week of module classes.  The course will be assigned a notation of W (Authorized Withdrawal).

Students wishing to withdraw from a module course after the end of the fourth week but before the end of the sixth week of module classes must make the request through a Policy Exception Request pdficon_small.   A policy exception request must be accompanied by documentation of extenuating circumstances.  Students should not assume that policy exception requests will be approved.  Until a student receives written confirmation that an exception has been approved, the student should operate under the assumption that it will be denied (i.e., the student should continue to attend class, submit assignments, consider alternatives, etc.).

After the end of the sixth week of module classes, students will receive a letter grade for any module course in which they are enrolled.

Full Semester Courses:

Students can request to drop a semester course with no academic penalty through the end of the fourth week of semester classes.  The dropped course will not appear on the student’s transcript.

Students can request to withdraw from a semester course after the end of the fourth week but before the end of the eighth week of semester classes.  The course will be assigned a notation of W (Authorized Withdrawal).

Students wishing to withdraw from a semester course after the end of the eighth week but before the end of the thirteenth week of semester classes must make the request through a Policy Exception Request pdficon_small.  A policy exception request must be accompanied by documentation of extenuating circumstances. Students should not assume that policy exception requests will be approved.  Until a student receives written confirmation that an exception has been approved, the student should operate under the assumption that it will be denied (i.e., the student should continue to attend class, submit assignments, consider alternatives, etc.).

After the end of the thirteenth week of semester classes, students will receive a letter grade for any semester course in which they are enrolled.

Refund Policy

Students will receive a tuition refund for dropped courses as posted on the Office of the Registrar website. Note, refund schedules relate to the week of classes, not the day the class starts. Should a student voluntarily withdraw from courses, credit for tuition will be calculated according to the date the academic advisor receives notification via the Registration Transaction Form.

Students should be aware that the refund policy for module courses and online courses is accelerated.  Module courses are half the length of a full semester course and the refund will be calculated accordingly.

The online course refund schedule is:

First and second day of classes: 90% refund
Third and fourth day of classes: 50% refund
Fifth day of classes and after: 0% refund

Dropping a Course

When registration is open, students should follow the instructions below to drop courses.

  1. Log into GWeb
  2. Select “Student Records & Registration”
  3. Select “Registration Menu”
  4. Select “Register Drop and/or Add Class”
  5. Select the appropriate semester
  6. Select “Drop” from the drop down menu next to the course you wish to drop

After the add/drop period has ended, all course drops must be completed via Registration Transaction Formpdficon_small.  The completed form must be submitted to the student’s academic advisor for review.